🐴 Competition Entries, Withdrawals & Refund Policy

Please read our competition entry and withdrawal policy carefully before booking.

📋 Pre-Entry Only: All competitions operate on a pre-entry basis. Once the initial closing date, as published on the schedule, has passed, no refunds or transfers are permitted.

📧 Withdrawals:  All withdrawal requests must be submitted via email.

💳 Booking Fee:  The booking fee is non-refundable in all circumstances.

📅 For withdrawals received before the published closing date, we can offer:

• A refund of the entry cost, minus a £3.00 administration fee.
• Alternatively, a free transfer to another event.

⏰ Late Entry Period: No refunds or transfers are available during the late entry period, unless we are able to fill your space from a waiting list.

⚠️ Competition Abandonment: If a competition is abandoned for any reason, we will offer either:

• A free transfer to an alternative competition.
• A refund of the entry cost, minus a £3.00 administration fee.

Please note: The booking fee remains non-refundable in all cases.

🐴 West Wilts Equestrian Centre – Competitor Rules & Information

💻 All entries and payments must be made online.

📖 Governing Body Rules: Please refer to the relevant rule books for any additional policies applicable to British Dressage, British Showjumping and British Eventing competitions.

🦠 Infectious Disease Precautions

• All horses must not be under current investigation for infectious diseases, including (but not limited to) Equine Herpes Virus (EHV), Equine Influenza or Strangles.
• Horses must not have been in contact with, or be kept on the same premises as, a horse known to have or be under investigation for the neurological form of EHV, Equine Influenza, Strangles or Equine Viral Arteritis.

📋 Health & Safety Guidelines

• All activities will be conducted in accordance with advice from the relevant national body.

⚠️ Horse & Pony Safety

• Horses/ponies must NOT be left tied up outside unattended.
• 🚛 Please do not park in front of or block access to the loading bay.

🔢 Rider Numbers & Times

• Please print/make your own allocated rider number or use your number discs.
• Numbers will be allocated with times.
• Your number must be worn at all times and must be easily readable.
• ⏰ You are expected to ride at your allocated times. Failure to do so may result in being unable to compete.

🏇 Warm-Up & Competition Arenas

• No spectators or filming are allowed in any warm-up or competition arenas. Please use the designated viewing areas.
• Warm-up time may be limited to an estimated 30–40 minutes, depending on the number of horses permitted in the arena.

🧹 Lorry Park

- Please clear up any droppings or hay in the lorry park.

🐕 Dogs

• Dogs are welcome but MUST be kept on a short lead at all times and all dog poo MUST be bagged and binned.
• 🚫 No exceptions.

⚖️ Disclaimer & Liability

Although every effort will be made to ensure the safety of all participants, horse riding is a very high-risk sport. West Wilts Equestrian Centre and its staff cannot accept responsibility for any accident, damage or injury to horses, owners, other persons or property.

🐎 Thank you for your cooperation, and we wish you all a safe and enjoyable competition!