Moreton Morrell College Equine Centre
General Information Relating to Your Booking
Welcome to Moreton Morrell College Campus. We hope you have an enjoyable and successful event.
To help ensure your visit runs safely and smoothly, please read the following information carefully before arriving at the College Equine Centre.
By submitting this form, you confirm that you have read, understood and agree to comply with the conditions outlined below during your visit.
Horse riding and related equestrian activities involve inherent risks. All riders are responsible for ensuring that they and their horses are suitably trained, fit, and equipped for the activities undertaken.
All riders must exercise due care at all times and comply with Arena and Health & Safety Rules.
1. Attendee Information
Lead Hire Name
Email address
- Contact Telephone number
- Must provide addition contact name and number (other their own) of at least one person on the ground throughout the period of hire.
2. Important Site Safety Information
Every hirer/rider must be accompanied by at least one person on the ground throughout the period of hire.
The hirer/rider and their accompanying person must each carry a fully charged mobile phone throughout the period of hire so that any emergency can be reported and dealt with promptly.
Please take note of the signage located around the yards, at the Covered Arena gate and on the noticeboard outside Ashford Arena. These provide important information, including emergency contact details, What3Words locations, fire procedures and emergency information.
Emergency contact information
Emergency services: 999
Postcode: CV35 9BL – Lime Tree Drive
Equine Centre What3Words: precluded.slippery.eyelashes
Grid reference: SP3036355154
Equine Centre emergency/contact number: 07874 796547
3. Safeguarding and Restricted Areas
Moreton Morrell College is an educational campus with safeguarding responsibilities for its students, including those under 18. These responsibilities apply at all times, including weekends and outside normal College hours.
Event attendees are permitted only within the designated areas for their event, including the Equine Centre and relevant car parks.
Arrivals must take place outside students’ timetabled sessions and during staffed hours, as directed by the Events Team. Please do not roam around the wider College campus or enter areas that are not designated for your event.
Conduct and interaction with students
You must not approach, engage with, supervise, interfere with or become involved in student matters, incidents, disciplinary issues or College operations.
Any concerns regarding students or site activity must be reported directly to College staff.
5. Fire Safety, Smoking and Vaping
Moreton Morrell College is a non-smoking campus.
Fire safety and emergency procedures
If the fire alarm sounds:
Leave the building immediately using the nearest safe exit.
Do not stop to collect personal belongings.
Proceed directly to the designated fire assembly point.
Remain at the assembly point until instructed otherwise by College staff or emergency services.
Fire assembly point: Wolves outdoor arena with horses.
Failure to follow evacuation procedures may place others at risk and could result in removal from the site.
Smoking is permitted only inside your vehicle or within the designated smoking area between the Round Forge building and the horse walker.
Vaping is permitted only at least 5 metres from buildings. Vaping is not permitted inside buildings, including stables, the Indoor School, Covered Arena or accommodation/rooms.
Open fires and solid-fuel BBQs are strictly prohibited.
6. Reporting Damage or Incidents
Please report all accidents, incidents, damage, breakages or other concerns to wprodwell@wcg.ac.uk or directly to a member of the Moreton Morrell College Equine Centre team.
Thank you for helping us maintain a safe, clean and welcoming environment for everyone using the Equine Centre.
7. Biosecurity and Horse Welfare
To support our biosecurity procedures:
Remain within the designated areas allocated for your event. Hacking is not permitted on site without prior arrangement.
Do not mix horses with other groups or enter other yards without permission.
Horses must not be grazed around the Equine Centre or in fields.
Please be mindful that Wood Ground and the Arboretum may be grazed by College sheep and horses.
Do not leave rubbish, hay, feed, plastic or anything else that could cause harm to the animals.
8. Riding and Use of Facilities
Prior to using the facilities, it is the hiree's responsibility to ensure they are satisfied that the facilities are suitable and fit for purpose. This inspection includes, but is not limited to, the arena surface, lighting, equipment, and surrounding areas, as well as any ongoing activities around the arena.
If you identify any issues or have any concerns, please speak immediately with the member of staff who greeted you on arrival, and follow up by emailing your concerns to wprodwell@warwickshire.ac.uk
USE OF EQUIPMENT INCLUDING JUMPS - The hirer is responsible for the safe set up and removal of all showjumps and associated equipment during the hire period. If any damages occure, please report them to the member of staff who greeted you on arrival , and email wprodwell@warwickshire.ac.uk.
The hirer is responsable for checking any euipment used to ensure it is safe and fit for purpose.
No riding, lunging or use of arenas is permitted outside the agreed times for your booking.
Riding or exercising horses is permitted only in pre-booked areas and arenas. Riding inside stable yards is prohibited.
Use only the facilities and areas agreed as part of your booking. Hacking on site is not permitted unless prior arrangement has been made.
Follow all signage and instructions provided by the event organiser and Equine Centre staff.
9. Keeping the Site Clean and Tidy
Please help us keep the Equine Centre clean and safe throughout your stay.
All attendees, stewards and members must regularly poo-pick arenas, walkways and car parks.
Skips are located outside the arenas and at various points around the Equine Centre.
Place all rubbish in the appropriate general waste or recycling bins.
Do not tie hay nets to the outside of vehicles. Clear up any loose hay.
All parking areas must be poo-picked and left clean and tidy. Car parks are also used by College staff and students and must be clear when you leave.
Do not muck out horseboxes or trailers onto fields or car parks.
Ensure all muck is forked back onto the designated muck trailers and stacked appropriately.
Keep access to the muck trailers clear at all times to allow tractor access.
Gates, entrances and other access routes must remain clear at all times.
Stables must be mucked out before horses leave, with clean bedding left banked up around three sides. All hay must be removed from the bed and front of the stable.
Mucking-out equipment is provided on the yards. Please clean and return equipment after use.
Damage, breakages or areas left excessively untidy, including areas with droppings or hay, may incur a charge in accordance with your external booking agreement.
10. Insurance Requirements and Liability
All hirers are required to have suitable insurance cover for the activities being carried out at Moreton Morrell College Equine Centre.
The hirer must have Public Liability Insurance with a minimum cover of £5 million. A copy of the insurance certificate or relevant insurance details must be emailed to wprodwell@wcg.ac.uk prior to arriving.
The College cannot be held responsible for any losses or damages arising as a result of a claim.
The College will not be held responsible for damage to any article brought onto the premises.