Entries close Friday 12th April, late entries if available, fee applied

Championship classes for qualified combinations only

Non-championship and supporting warm-up classes open to all

Provisional Prize structure:

Qualifying score sheets must be submitted, and subsequently approved, by email to awalker@ror.org.uk before close close of entries for this event.

 Sponsorship/support packages are available on request, please email awalker@ror.org.uk

Members’ Party & Quiz Night

Saturday 20^th April

7.00pm – 9.30pm

The Piggery

Join us for only £15 per head for a fun party and quiz night to include a delicious home cooked hot meal.

**Raffle**

Licensed Bar (very reasonably priced!)

Please note: Members, visitors or guests are not permitted to take own alcohol into the Club Room

Tickets and purchasing details will be available soon

RoR Rules for Dressage

Competitions, Eligibility and taking part

1)        RoR Dressage incentives are open to Competition Registered horses that have raced, (including raced overseas and P2P) and unraced horses that have been in training with a licenced trainer.

2)        All horses must be fully registered with RoR and hold current Competition Membership

3)        All riders must be aged 15 years or over at 1^st January of current year

4)        All horses must be at least four years of age on 1^st January of current year.

5)        All horses must compete under their Weatherbys, or recognised racing authority, registered name.

6)        By entering any RoR event, including externally organised, members agree to be bound by these and the general Rules of RoR, found here: https://www.ror.org.uk/rules and the T&Cs in place at any venue hosting RoR classes.

7)        Each competitor is responsible for ensuring that they are conversant with, and agree to adhere to, these rules.

8)        For the overview and competition criteria for all RoR Dressage incentives, go to: https://www.ror.org.uk/series/dressage

9)        All competitions hosted by, or on behalf of, RoR will run under BD rules and are affiliated to RoR only.

10)     No BD grading points will be awarded.

11)     Qualification scores for the Winter Festival of Dressage and Regional Championships can be gained at affiliated and unaffiliated events unless otherwise stated and all tests must be BD standard tests that are currently in use.

See BD Rule Book (available online) for more info.

12)     Results from Pony Club tests, BE tests, Online Dressage tests and Freestyle to Music* tests will not be accepted towards qualification. Scores from Combined Training competitions are acceptable so long as the dressage test is current BD standard. *FSM results are eligible for FSM Championships where applicable.

13)     The Winter Festival of Dressage is a stand alone event and is not a qualifier for National Dressage Championships, however, scores gained at this event can be used towards RoR Regional Championship qualification.

14)     Horse/rider combinations must have qualified for the various RoR Championship events by that individual Championship’s criteria as clearly stated on the RoR website.

15)     Horse/rider combinations can enter up to two Championship classes at RoR Championship Dressage events, namely the RoR Winter Festival of Dressage, the RoR Regional Dressage Championships and the RoR National Dressage Championships provided they are eligible and have qualified.

16)     Qualification status is for horse/rider combination only and no substitutions are allowed.

17)     RoR Winter Festival of Dressage – two scores are required as per the competition overview

18)     RoR Regionals Championships – two scores are required as per the competition overview.

19)  RoR National Dressage Championship qualification is via the RoR Regional Dressage Championships only.

20)     The RoR Dressage Horse Special, how to qualify: https://www.ror.org.uk/series/518

21)     Entries for each event will be via a specific link and will be online only.

22)     No postal or telephone entries will be accepted.

Qualifying criteria

1)        Riders must submit their qualifying sheets and have received confirmation of qualification before entering any RoR Championship class.

2)        Scores gained from previous RoR events, including Championships, may be used, if applicable and so long as the results were gained with the relevant qualifying period for the intended competition.

3)        Qualifying submissions must be made by email only and must include:

i)                      The correct number of qualifying score sheets or a screenshot of the combination’s (horse/rider) BD record showing the relevant results,

ii)                     The date, venue, horse and rider names, Judge’s name and signature, level of test and the percentage scored must be clearly visible on all sheets submitted for verification

iii)                    The horse’s current Competition Membership number

iv)                   The correct title of the RoR event that the qualification is being submitted for.

4)        Riders must submit a new set of qualifying sheets if wishing to compete in another RoR Championship Dressage event, in other words the same set of qualifying sheets can only be submitted once.

5)        Submissions and queries via personal messaging platforms will not be accepted.

6)        In the event of entry numbers exceeding the allocated space available for any Championship class, then priority will be given to the highest scores gained at qualification in descending order. An average will be taken from the two scores submitted by each competitor and a league table formed to support the administration when a class is oversubscribed.

7)        Any person entering a RoR Dressage Championship class without prior approval from RoR, will forfeit their entry fees and will not be permitted to start in the class.

Refunds and Withdrawals

Refunds and Withdrawals before and after the entry closing date: for the Winter Festival of Dressage see Event Organisers’ T&Cs.

Competition Rules

1)        No commanding and no whips allowed in any RoR Championship Dressage test.

2)        Dispensation – must be lodged in advance with the organiser and the only acceptable form is a BD issued dispensation note.

3)        Fall of horse and/or rider = elimination.

4)        If a rider has a fall from their horse, they must be seen by one of the designated medical staff.

5)        If, in the event of a Championship class exceeding 4 hrs in duration, it is understood that members may wish to leave before the end of the class. Members may leave early under the following circumstances:

i)                      An emergency

ii)                     That their score is out of the top 10 placings as they currently stand

iii)                    That they accept that there can be no objection to any results/scoring once the sheet or sheets have been taken

iv)                   That they have notified the organiser of their intention to leave early

v)                    That adequate monies have been provided to cover any postage costs

6)        The Judges’ decision is final.

7)        Abuse, whether verbal or online, of stewards, officials, volunteers, trainers/coachs and fellow competitors will not be tolerated. Any person disobeying these rules will result in elimination and possible exclusion from future RoR events. 

8)        The Judge may disqualify any rider at any stage in the competition for dangerous riding, inappropriate behaviour or language, abuse of officials, misuse of whip or spurs or ill treatment of the horse (see Equine Welfare below)

Awards and allocation

1)        Prize Structure (unless otherwise stated): rosettes to 6^th place and a finalist rosette to each competitor in each Championship class, plus a Sash and RoR branded prize to the winner

2)        Prize Money: if applicable, will be allocated as above and will be paid by RoR via BACS after the event.

3)        Winners and placed combinations will be presented with and will be required to fill in a prize money claim form.

4)        Competitors, in accordance with BD rules, must attend prize-givings, mounted or unmounted at the organiser’s discretion, or ensure that they are represented, when requested by the organiser. Failure to attend (unless agreed with the organiser) will result in the forfeit of prize money, rosettes or other awards. Correct competition dress should be worn for the prize giving whether mounted or not. Prize-giving may be mounted or on foot, check individual event criteria for such.

5)        Competitors wishing to leave before the conclusion of the class must inform the secretary or RoR representative on duty and must leave the sum of £2.50 and clear postage instructions in order to receive their score sheet.

6)        RoR will not be liable for any postage costs due to insufficient monies left by the competitor.

7)        The RoR Social Media policy can be found here:

https://d301l49b0xhsa2.cloudfront.net/documents/RoR-SOCIAL-MEDIA-POLICY.pdf

8)        The Championship Event organisers and RoR reserves the right, at any time, to make any changes/amendments to the competition, rules and prize structure

Objections/Disqualification

1)        Objections must be made by email within 24hrs of the publishing of results for any RoR class and sent for the attention of the RoR Managing Director to info@ror.org.uk

2)        Objectors will be notified of any official findings following the scrutiny of any objection.

3)        Members may be disqualified at any stage of the competition period if found to be in breach of any rules in place.

4)        The competition period for each Series will be taken as the start date for submission of results, right through to six months after the actual competition.

5)        Any breach of the rules in place may result in disqualification at the discretion of RoR.

6)        Any person that has been disqualified from a RoR competition must return all awards to RoR immediately, namely - rosettes, branded prizes inc rugs, sashes and prize money.

7)        Any member entering a class for which they are not eligible according to the overview and schedule for that series will be disqualified and will forfeit the entry fee.

8)        It is entirely the member’s responsibility to check and ensure eligibility for each class before entering any event.

Competition Dress and Tack

1)        Competitor dress, saddlery and tack: please refer to the current BD handbook , pages 126 – 136, also available online at: https://www.britishdressage.co.uk/competitions/competition-rules/

2)        Any person riding a horse at any time during the event, whether competing or not, must wear a current standard hard hat with the chin strap correctly fastened, at all times.

3)        Two bridle numbers to be worn during working in and whilst competing and must be clearly visible. Can be attached to the bridle or the saddle cloth. Note – bridle numbers are not supplied by RoR or the Event Organiser.

4)        No draw reins or martingales allowed.

5)        Breastplates are allowed.

6)        Intro, Prelim and Novice classes – snaffle bridles only, Elementary and above – a double bridle may be used. See BD Rule Book for permissible bits.

7)        Ear covers are permitted in RoR Dressage classes, and must not cover the eyes, should not be fastened to the noseband and should be of a discreet colour. Ear Plugs – are allowed in Mounted Presentations only and are not allowed in competition. Failure to observe this rule will result in elimination.

8)        Face Masks are permitted, should be a discreet colour and cover the nose and face only, the mouth and bit must be easily visible

9)        Freestyle To Music classes, general rules applicable – please refer to the current BD handbook

10)     Rider Dress – standard uniform of black, navy or tweed jacket, a current standard hard hat with the chin strap fastened, shirt and tie or correctly tied stock (white), breeches or jodhpurs to be plain white, cream or beige, gloves to be worn, long riding boots or short boots and matching gaiters (suede and/or fringes not permitted). Body protectors may be worn at any level. Spurs may be worn at all levels.

Headsets/earphones are not permitted in RoR Dressage tests unless formal dispensation has been granted and approved before the start of the competition.

11)     Hot weather – at the Judges’ discretion only, riders may compete without their jackets.

Equine Welfare

1)        Horse welfare, please refer to the RoR Rule Book, BD Rule Book or email info@ror.org.uk

2)        There is a restriction to the number of dressage classes that any horse may be entered in, on a single day. Horses competing at Novice level or below: 4 classes including warm-up tests, Elementary and Medium – 3 classes including warm-up tests, Advanced Medium and above – 2 classes including warm-up

3)        Shoeing – there are no specific rules for horses being shod/barefoot in RoR dressage classes

4)        REMINDER to everyone that the trimming of sensory whiskers and horses’ ears is banned. See BD Rule Book pages 14 – 19.

5)        Judges may disqualify any rider at any stage in the competition for misuse of whip or spurs, ill treatment of the horse or if in their opinion the horse is unsound, sick or unfit to compete, or there is a detrimental mismatch in the horse/rider weight ratio.

See BD and RoR rules for Policy Statements on horse/rider weight ratio.

6)        Hot weather – riders must prioritise horse welfare and make sure that horses have opportunities to drink water and that the horse is warmed up and cooled down adequately

7)        Routine testing for prohibited substances may take place at any RoR Championship event without prior notification. For a list of prohibited substances: https://inside.fei.org/fei/cleansport/ad-h/prohibited-db

General Provisions and Event T&Cs

1)        There may be a mandatory charge for First Aid cover at each Championship event.

2)        Stabling on-site for events

i)                      RoR is not responsible for on-site stabling at events

ii)                     Members book stabling at their own risk

iii)                    All bookings must be done via the organiser or venue for each event as per the schedule

iv)                   It is the member’s responsibility to organise and pay for their own stabling

v)                    Refunds – please refer to the booking conditions for the individual event

vi)                   Any issues arising from stabling are between the ‘hirer’ and the ‘owner’ and not RoR

3)        Please refer to each individual venues T&Cs re any of the below

i)                      No horses may be left unattended outside lorries/trailers.

ii)                     Lungeing horses at the event

iii)                    No hay nets may be tied to the outside of lorries/trailers

iv)                   All droppings must be removed from the parking areas immediately.

v)                    Respect to be shown for each venues property

4)        All dogs, if allowed, must be kept on leads and any mess must be cleared up and disposed of appropriately.

5)        Photography & Videos – RoR’s Image Capture Policy

i)                      Please be aware that at the majority of RoR competitions, educational events, parades, annual awards and other promotional activities, RoR employ an official photographer or appoint a member of the RoR team to capture images, photos and/or videos.

ii)                     For more information on how RoR uses the images and your rights in respect of data use and privacy, please click here for the full policy https://d301l49b0xhsa2.cloudfront.net/documents/RoR-Image-Capture-Policy.pdf

iii)                    If you do not consent to you or your connections being photographed, please speak to the photographer in the first instance or a member of the RoR team on-site. You can also call the RoR Office on 01488 648998 or email info@ror.org.uk

Governance

1)        Safeguarding and Duty of Care: https://www.ror.org.uk/about-us/ror-governance

2)        RoR Complaints Procedure

https://d301l49b0xhsa2.cloudfront.net/documents/RoR-Complaints-Policy-Website-Version-2023.pdf

Entries in advance. You can book using our Secure Online Entry System.
Payment is secure and it goes directly to Pickering Grange Equestrian.
You will receive an email confirmation of your booking and payment.

Entry Fee listed by class
Late entries accepted if space permits - fee applies
Dressage callers must be pre-booked and £2.50 per test added to your entry (callers not permitted for Championship classes)

 Stabling available

Also limited accommodation on-site

Camping and electric hook up too 

Awards and allocation

1)        Prize Structure (unless otherwise stated): rosettes to 6^th place and a finalist rosette to each competitor in each Championship class, plus a Sash and RoR branded prize to the winner

2)        Prize Money: if applicable, will be allocated as above and will be paid by RoR via BACS after the event.

3)        Winners and placed combinations will be presented with and will be required to fill in a prize money claim form.

4)        Competitors, in accordance with BD rules, must attend prize-givings, mounted or unmounted at the organiser’s discretion, or ensure that they are represented, when requested by the organiser. Failure to attend (unless agreed with the organiser) will result in the forfeit of prize money, rosettes or other awards. Correct competition dress should be worn for the prize giving whether mounted or not. Prize-giving may be mounted or on foot, check individual event criteria for such.

5)        Competitors wishing to leave before the conclusion of the class must inform the secretary or RoR representative on duty and must leave the sum of £2.50 and clear postage instructions in order to receive their score sheet.

6)        RoR will not be liable for any postage costs due to insufficient monies left by the competitor.

7)        The RoR Social Media policy can be found here:

https://d301l49b0xhsa2.cloudfront.net/documents/RoR-SOCIAL-MEDIA-POLICY.pdf

8)        The Championship Event organisers and RoR reserves the right, at any time, to make any changes/amendments to the competition, rules and prize structure

 Cmahpionship classes 

hot & cold refreshments available

Licensed Bar 

No refunds will be given after times have been issued

All visitors (“you”) are required to accept these terms and conditions for themselves and any children they bring to Pickering Grange Farm (“the Farm”). If you do not agree then you may not visit the Farm. The partners, staff and agents of Pickering Grange Farm (also trading as Pickering Grange Equestrian) are collectively referred to as “we” or “us”.

Risk acceptance

You accept that being around horses and riding at any standard has inherent risk and that all horses may react unpredictably on occasions. You may fall off and could be injured, or be injured by another horse. You accept these risks.

You understand that children are at particular risk around horses and agree to keep children that you are responsible for under close supervision. You agree to be responsible for the behaviour and welfare of any children you bring to the Farm.

You understand that competing or using the cross country course (or both) carries enhanced risk over and above general riding and agree that if you chose to participate, it is up to you to ensure that you have the experience and ability to ride the course including any jumps that form part of it. If you are in any doubt, you will use your judgment and experience and not enter.

The Farm is a working farm and you understand and accept the risks of being on a farm. These risks include but are not limited to uneven and slippery ground, unpredictable animal behaviour and farm traffic. You agree not to enter any areas where farm machinery is being used, and will give way to farm machinery.

Horses and Riding

You agree that your horse’s behaviour and welfare is your responsibility, and that you will maintain a valid passport with a record of up-to-date inoculations including ‘flu and tetanus, and show these to us if we ask. If your horse is showing any symptoms of illness, you may not bring your horse to the Farm.

You agree to only ride or lead a horse whilst wearing a correctly fastened riding hat (to a current recognised standard) and suitable riding gloves and suitable riding footwear with defined heels. You understand that it is advisable to wear a hat when grooming.

You understand that wearing a body protector may reduce the severity of an injury. For children and for jumping over solid fences (cross-country and arena eventing) body protectors to current standards are required. Otherwise you understand it is your choice whether or not to wear a body protector. You warrant that you and anyone else you permit to ride a horse are suitably competent and experienced to ride that horse.  For safety reasons all lone riders must be accompanied by another person. A mobile phone should be carried for emergencies.

If you are not a full time livery customer and we agree to handle your horse then in consideration you will indemnify us and hold us harmless for any losses arising to the maximum extent permitted by law.

If your horse requires veterinary treatment, we will try to contact you first. You consent to us providing or organising treatment at our discretion if we are unable to contact you in a timely fashion. You indemnify and hold us harmless for any welfare decisions we make on your behalf that we believe are in the interest of the horse.

If your horse is stabled with us temporarily then stables must be left clean and tidy with clean bedding banked up across the back.

Lunging is not allowed except in the lunge arena. Unless turned out in a paddock, horses must be kept off the grass areas to avoid damage to mowing equipment.

Insurance and Liability

You agree to maintain appropriate insurance for yourself, any guests and all property that you bring to the Farm. If you compete then you agree to ensure your insurance covers your participation in competitions. You must insure yourself and anyone you allow to ride your horse for public liability and any legal liability that may attach to you as the keeper of the horse.

We accept no responsibility for loss or damage to your property (including but not limited to your horse).

Competitions

If you compete, you agree to abide by the rules of the competition and pay the appropriate fee. Access for competitions is from 8.00am, please do not arrive before this time.

If you withdraw, if we deem you to be unfit to compete, or if you are not allowed to compete due to not complying with the rules or not bringing the correct equipment or documentation (such as passport and vaccination certificates) then no refunds will be given. You agree that event photography is an integral part of competitions, and competitors may be photographed. We may pass rider, horse and competition details to the event photographer who may display these details on their website. A refund of entry fees may be given in lieu of prize money. Prize money unclaimed 21 days after a competition is forfeited.

All unaffiliated events will be run by reference to the relevant affiliated rules: British Showjumping (BS), British Dressage (BD) and British Eventing (BE). The decision of the judge is final. We may amend the rules at any time.

For BS competitions you agree that we will restrict prizes to one for every five entries, in accordance with BS Rule 76 (6), and not pay scheduled prize money for competitions with fewer than four starters in accordance with BS rule 76 (14).

For BE completions we may share the information you have provided in connection with your entry to BE. If you receive an injury any medical reports relating to your condition may be passed to BE. Any medical reports passed to BE will be held on your records and passed in confidence to the UK Transport Research Lab for the purposes of safety analyses.  You agree to comply with all the relevant BE rules as detailed in the BE Rules and Members' handbook, including those relating to vaccinations & BEFAR (BEF Anti-Doping Rules).

Cross country

Every person entering the cross country course does so at their own risk, and voluntarily accepts the risk of injury or damage that is implicit in riding on, over or near a cross country course and cross country schooling fences, and the risk to spectators.

Before using the cross country course all riders must familiarise themselves with the course and only jump jumps for which the horse and rider are capable of, taking note of the ground conditions and any hazards or bends. Studs are recommended in all conditions.

Jumps that are marked with red and white flags may only be jumped in one direction. The direction of the jump is indicated by jumping with the red flag on the right side of the jump. Crossed flags in front of the jump indicate that the jump is out of use and must not be jumped. Please report any defect or damage to any jump whilst using the course. All accidents or damage to the course must be reported to us before leaving the course.

All riders must take note of any footpath signs and keep off footpaths. When approaching farm tracks, please slow and look for any traffic. No racing must take place at any time. Spectators must stay clear of jumps at all times. Children must be supervised at all times and are not permitted to be on the cross country course alone (mounted or on foot or spectating).

Instruction

Unless you are having a lesson from the partners or staff of Pickering Grange Farm then you agree that we provide facilities and not instruction, and any instruction is arranged between you and the instructor, even if we facilitate the arrangement. You agree to check your instructor is suitably qualified and has appropriate insurance.

You agree that where you ride with other people (which may or may not include us) each rider is responsible for their own safety and no element of tuition or oversight is provided by us. For the avoidance of doubt this includes riding outside the Farm that we have organised.

If you are visiting to instruct you agree that you are suitably qualified will perform your own risk assessment for each lesson and will maintain appropriate insurance.

Vehicles and Driving

Lorries and trailers may not be skipped out in parking areas. Hay nets may not be tied outside lorries or trailers. You agree not to leave rubbish at the Farm except in the bins provided. No horse is to be left unattended unless correctly secured inside the trailer or horsebox. Vehicles may only be parked in the allocated areas.

You accept that taking vehicles onto a farm is a risk to safety and may cause damage for which you accept responsibility. You agree to move your vehicle on request. You consent to us moving your vehicle as your agent and at your own risk. If you ask us to move a vehicle then you warrant that you act with the authority of the owner. If we agree to move a vehicle then in consideration you will indemnify us and hold us harmless for any losses arising to the maximum extent permitted by law.

You accept the risk that other drivers may not be familiar with the farm and may not be familiar with horse behaviour.

Staying at the Farm

If your visit includes staying at the Farm overnight, then you accept that the gates to the Farm are normally locked overnight, (from after 9pm to approximately 7.30am) and that you will make arrangements to exit the farm in an emergency with your event organiser or us. Please take any rubbish home with you.

General

You agree to report any potential hazards or maintenance issues to management immediately (including but not limited to broken fencing).

You agree to not to enter any areas of the Farm that are not explicitly for the purpose of your visit.

We may record and store images and audio for our own purposes, including the management of the facility, the prevention and detection of crime, to ensure compliance with farm rules and for the promotion of Pickering Grange Farm.  

No smoking or use of e-cigarettes is allowed anywhere on the Farm, except for the area near the toilet where a cigarette disposal bin is provided.

You agree to be responsible for any damage caused by you or your horse. Well-behaved dogs are allowed, but must be kept on a lead and supervised at all times. You agree to clean up any mess left by your dog.

You are responsible for the safety of any guests you invite to the Farm, including any children. You agree to ensure that anyone you invite to the Farm understands and accepts these terms and conditions.

Headings are for convenience only and do not affect the interpretation of these terms and conditions.

We may close the Farm or any part of it at any time at no notice due to operational issues, any outbreak of equine or human disease, or acting on the advice of any competent authority.

You agree to leave the Farm if we ask you to at any time and for any reason.